TECHNOLOGY
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SECURITY GUIDELINES FOR FLEXIBLE WORK
As hybrid and flexible work has become the norm, let’s ensure that we are safe and healthy, both physically and digitally. There are requirements and guidance to help keep UCI institutional information and resources safe while working offsite. These cyber risk avoidance topics are applicable to both your personal life and work life at UCI.
Learn how to work remote securely
INTERNET – STAY CONNECTED & PRODUCTIVE
Poor internet connection results in reduced productivity, unequal collaboration, and difficulty communicating. When there is an internet disruption at home, the ability to resolve the issue yourself may save time and resources, so that you can start collaborating again.
Use the following resources to assist you when needed, or to prepare yourself for future challenges.
10 Ways To Resolve Home Internet Problems
(1.5 hours of on-demand video)
- Understand the most common problems in Wireless Routers
- Learn the way to verify the connectivity to Internet websites
- Troubleshoot Home Internet problems on your own
- Save time helping yourself rather than waiting for someone to assist you
Learn How to Fix Wi-Fi, Computer, and Networking Problems!
(2 hours of on-demand video)
- Learn how to fix wifi problems
- Learn how to fix computer software and hardware problems
- Learn how to fix networking problems
- Learn about the troubleshooting process
EFFECTIVE VIRTUAL AND ELECTRONIC COMMUNICATION AND COLLABORATION
Karen Sobel-Lojeski, founder of Virtual Distance International, identified three types of distance amongst groups who heavily use digital communication – physical, operational, and affinity distance.
An operational distance is caused by the types of electronics tools we use to communicate, as well as each individual’s ability to use the tool. Close the operational gap and start communicating more effectively.
If your group uses Microsoft Teams, take the opportunity to become proficient with the tool, and create a more effective collaborative environment.
Up and Running with Microsoft Teams (udemy.com)
(2 hours of on-demand video)
- Learn how to use Microsoft Teams
- How to navigate the interface
- Create teams and add members
- Sending, receiving, editing, and deleting message
- Using chats for private messages
- Scheduling a meeting and inviting attendees
- How to share files
- How to use the mobile app for iOS and Android
If you are leading a team and looking for ways to practice more effective virtual collaboration, consider the following resources.
@Virtual Collaboration – Mind Gym eCourse
- Explore the benefits and downsides of collaborating in the new, virtual world.
- Understand your team’s grievances and challenges adapting to the new way of working.
- Uncover tools and tactics to unite the team and increase awareness of each other.
- Practice collaborating virtually to see in real-time what the difference can be.
- Make a plan of action to keep collaboration strong in the future.
@VirtualPresence – Mind Gym eCourse
This course is for all staff who lead meetings.
Boost your presence during virtual meetings. Consider three areas when boosting your
virtual presence: your energy and the energy of the room, creating a safe space for
contributions, and bring in control of the meeting.
@VirtualMeeting – Mind Gym eCourse
- Enhance virtual meetings so they ease understanding, build trust, generate solutions, and inject energy. Ideally, in half the time.
- Discover the keys to creating a controlling idea that keeps your meeting focused and efficient.
- Explore the open-ended questions you can ask to encourage active participation and create group understanding in your meetings.
- Understand how to analyze the energy of all participants in a meeting and how to use impactful tactics to increase energy levels.
- Gain the ability to leverage interactivity in meetings to create consistent engagement.